Afro Utah Festival Vendors

You (Vendor) Will Provide: 

• Food or non-food items to sell
• Staffing of your booth
• Promotion of event to your customer list/database
• Napkins, plates, serving utensils, serving gloves, etc., if needed
• Your Business Logo
• General Liability Insurance*
• Hand washing station (for food vendors)
• Decor for your booth
• Compliance with Salt lake County Environmental Services Department health codes

** You must provide our organization with a copy of your General Liability Insurance by or before August 6, 2021. 

We (Organizer) will Provide:

• One (1) 8’x10′ Area Tent with no wall
• One (1) 6′ table (2)two folding chairs
• Food Vendors: – Four (4) Wristbands for your staff working in your booth
• Non-Food Vendors: Two (2) Wristbands for your staff working in your booth
• Prints of Business Name and Booth # for your tent
• Basic electrical power is available for a fee * Please indicate this in your application

   (You must bring an extension cord.) include in the application form if they will need electricity

Booth Information – All you need to know

• Load-in: Detailed instructions regarding load-in will be emailed on July 15th 
• Check-in: Upon arrival and prior to set-up, all registered vendors must check in at the registration area which will be located at the event site. At check-in, you will be assigned your booth space.

All booth assignments are at the discretion of Festival Management and are final.

TAXES, LICENSES, AND PERMITS

All you need to know

Vendors must have any and all licenses, certifications, and permits required by Salt Lake City for the operations of their business visibly displayed in the front of their station.

The collection and filing of all related taxes are the sole responsibility of each individual vendor. 

Salt Lake City, Utah sales tax rate is 7.75%. It is required that all vendors provide Festival Management with a Utah state Business Tax License Number.

FOOD VENDORS

All Food Vendors MUST HAVE A VALID FOOD HANDLER’S PERMIT & SPECIAL EVENT PERMIT (Temporary Food Permit) by filling out the form and submitting the form in person at least 2 weeks before the event date to avoid a late fee to:

Environmental Health Division Sanitation & Safety Bureau 

788 East Woodoak Lane (5380 South) 

Murray, UT 84107 

Fax: 385-468-3836

Visit https://www.slc.gov/eventpermits/ for more information

eventpermits@slcgov.com | 801-535-6121

• All foods must be prepared in an approved commercial kitchen or a commissary, nothing can be prepared at home.
• Fill out the state tax commission forms on the day of the event.
• At least ONE person must have a food handler card at ALL TIMES during the event.
• All people working in the booth must read and be familiar with our Quick Reference Pamphlet for Food Booths.
• No food for the public may be prepared or stored in a private residence.
• All food and beverages (including ice) must come from an approved source.
• Heating and cooling equipment and methods must be approved by the Utah Health Department.
• All food vendors serving and sampling food must have the proper thermometer, permitting, and handwashing stations, per the health department. If you do not have the correct setup, you will be fined by the health inspector and may not be allowed to participate. 
• Afro Utah Festival holds no responsibility for the compliance or permitting of vendors. No refunds or exchanges will be given to vendors. If you are closed for non-compliance.
• No refunds given 3 weeks prior to the event. Please fill out the form and send payments to secure your spot.
• All cooking liquids and oils that are brought in by a vendor, must also be brought out by the vendor. There is no cooking liquid or oil trash receptacles on the festival grounds. Any vendor caught disposing of cooking liquids or oils on-site, will be fined $500 from the Afro Utah festival and will not be asked back to participate next year.

IMPORTANT READ: Before applying for a Special event permit, please determine:

• At least one person must have a food handler card or food safety manager certification.
• The complete menu, including beverages.
• Booth structure.
• Equipment you will need.
• How and where you will wash your hands.
• How you will maintain hot and cold product temperatures.
• How you will transport and store all foods.
• Where and how you will clean equipment.

Equipment

The festival does not provide lighting or any cooking oil, trash, receptacles, mops, brooms or additional cleaning equipment. The festival does not provide water; however, the Gallivan center does have potable water on site. The festival cannot assist in heating water, so please plan ahead if you need water. The festival will provide a holding tank for greywater disposal.

Photo Release

Various elements of the festival will be photographed or videotaped. Your agreement to participate in the festival will serve as an acknowledgment of consent for you, your volunteers and staff photographs/videos to be used for promotional or news media purposes at the discretion of the Afro Utah Festival.

Staff Wristbands

Staff wristbands will be given during vendor check-in. 4 maximum wristbands, per food booth, maximum of 2 wristbands for non-food vendors will be given to each vendor.

Vendors and their staff must wear wristbands at all times. Please make sure you do not lose your wristbands.

Cancellations

There are no refunds for vendor cancellations at least 3 weeks before the event. If the festival is canceled by the organizer due to unforeseen circumstances, vendors will be eligible for a refund.

Weather

In the event of cancellation due to severe weather, or COVID-19 credits or refunds will not be granted.

FESTIVAL TRASH BINS

Waste materials shall not contain any hazardous materials, wastes or substances; toxic substances, wastes or pollutants; contaminants; pollutants; infectious wastes; medical wastes; or radioactive wastes (collectively, “Excluded Waste”), each as defined by applicable federal, state or local laws or regulations (collectively, “Applicable Laws”). DO NOT discard drums, paint, solvents, chemicals, or other such materials which would be considered flammable or explosive or other materials not permitted to be disposed of at the designated disposal facility.

Terms & Policies

– All vendors will conduct their business in a professional manner. Behavior by vendors judged to be disruptive or detrimental to the peaceful operation of the festival shall not be allowed.

– Any unsafe or unsanitary conditions should be brought to the immediate attention of the festival manager or vendor coordinator.

– Salt Lake City and Afro Festival are not responsible for damage or loss or any personal or business belongings. Including money or product.